Electronic Liability Waiver System/Process

ChattLab Makerspace uses an electronic liability waiver system supported by WaiverElectronic.com. This system enables members and visitors to sign waivers electronically for compliance and record-keeping.

Service Provider: WaiverElectronic.com

• Login ID: :[email protected] (see administration for password).
• Plan: Basic Plan
• Cost: $11.99 per month
• Coverage: 70 waivers per month
• Support email: [email protected]

ChattLab Makerspace currently has two waiver templates:

• ChattLab Waiver - Adult Release
• ChattLab Waiver - Minor Release

Signed waivers are automatically stored in the Google Drive of the [email protected] account in the following folders:

• Waivers2025 Folder
• Sheets2025 Folder

This storage configuration can be altered on the vendor site.

1. User selects link to waiver (either on application or wiki)
2. User completes waiver
3. Waiver is converted to a pdf and sent to google drive at ChattLab.
4. Webhook is created with data and sent to make.com automation.
5. make.com automation parses the data and creates a new record on Waivers table.
6. The new row triggers an airtable automation that tries to find the member the waiver is associated to, and assigns it if found.

A webhook is configured to send waiver data to Make.com for further processing.

• Webhook Location: Found under Developer > Webhook in WaiverElectronic
• Webhook Name: “new waiver signed”
• Webhook URL: “https://hook.us2.make.com/7le8jpreoy6hm4kcv9iqdlekrv44kqgi”

Sample Webhook Output

[
    {
        "waiver_data": [
            {
                "type": "newName",
                "fieldId": "2vurjX68idU",
                "value": "Joe Blow",
                "first": "Joe",
                "second": "Blow"
            },
            {
                "type": "email",
                "fieldId": "3exVg7eSf6I",
                "value": "[email protected]"
            },
            {
                "type": "phone",
                "fieldId": "2vudDvSIC0A",
                "value": "502-417-3352"
            },
            {
                "type": "address",
                "fieldId": "2vudEAbG1rL",
                "address1": "9416 Bennie Lane",
                "address2": "",
                "city": "Ooltewah",
                "state": "TN",
                "zip": "37363"
            },
            {
                "type": "newName",
                "fieldId": "2vurkGk7IpP",
                "value": "Timmy Andersen",
                "first": "Timmy",
                "second": "Andersen"
            },
            {
                "type": "shortAns",
                "fieldId": "3exXP9fp7T8",
                "ans": "Father"
            },
            {
                "type": "signature",
                "fieldId": "2vudFBhoE5D",
                "dataUrl": {
                    "dataUrl": "data:image/png;base64,iVBORw0K....",
                    "isEmpty": false
                },
                "counterSign": false
            }
        ],
        "signed_date": "2025-03-06T20:01:49.247Z",
        "template_id": "67c9fddb1826ea3622ddd9f0",
        "header": "ChattLab Waiver - Minor Release",
        "waiver_id": "67c9ff2f0a5a2ab6a054ef14"
    }
]

Sample data of what gets assigned to Waivers table:

[
    {
        "Name": "Joe Blow",
        "Phone": "502-417-3352",
        "Signed Date": "2025-03-06",
        "First Name": "Joe",
        "Last Name": "Blow",
        "Address": "9416 Bennie Lane",
        "City": "Ooltewah",
        "State": "TN",
        "Postal": "37363",
        "Waiver Link": "https://app.waiverelectronic.com/render/waiver/67c9ff2f0a5a2ab6a054ef14",
        "Email": "[email protected]",
        "Waiver Template": "ChattLab Waiver - Minor Release",
        "Waiver Reference ID": "67c9ff2f0a5a2ab6a054ef14",
        "id": "recEb4yX7omjIruxU",
        "createdTime": "2025-03-06T20:01:52.000Z"
    }
]

The webhook data is sent to Make.com and processed by the scenario “Waiver To Airtable Integration”. This scenario:

• Extracts the received waiver data.
• Creates a new row in Airtable.

Inserts the information into the Waivers table on the airtable database.